What are the tasks of a team assistant?

The role of the team assistant is indispensable in many companies, and yet hardly anyone can explain exactly what the tasks of a team assistant are - or rather, everyone would describe them differently!

The reason for this is that the tasks of a team assistant can vary greatly: They depend not only on the industry, but also on the specific orientation and requirements of the company, the size of the company and the role played by other people in the same department.

In this article, you will therefore find out what tasks a team assistant normally performs and also what industry-specific activities you may encounter, as well as the salary in this profession.

Tasks as a team assistant

As a team assistant, you are the organizational backbone of a team or department. Your main task is to make the day-to-day work of your superiors and colleagues easier and to ensure that the office runs smoothly. Here are the most common tasks of a team assistant:

• Schedule management: You coordinate meetings, manage calendars and ensure that all deadlines are met. Many people think this is an easy task, but it takes time, patience, flexibility and persuasion. Especially when many colleagues have to reschedule their appointments in order to keep the only available appointment.
• Communication: You are the first point of contact for inquiries by email, telephone or in person at the office and ensure that the information is forwarded to the right people. Other correspondence, such as writing and sending invoices, also falls within your remit. 
• Office organization: From ordering office supplies to managing the mail - you make sure the office stays organized... And are always friendly to the colleague who complains that their favorite pens aren't there or the fruit in the office isn't ripe enough! Discussions about the paper thickness of business cards are also popular - good communication between colleagues is a great relief for you as a team assistant!
• Support with projects: You will help prepare presentations, create reports and support the team with administrative tasks. 
• Travel planning: You organize business trips, book flights and hotels and take care of travel expense accounting. And anyone who has ever organized a trip knows how difficult and stressful it can be!
• Document management: You manage documents, maintain databases and take care of filing.

Depending on the company and department, you may also take on various research tasks or work together with the HR department, for example to assist with recruitment and support.

Special activities in various industries

The tasks of a team assistant can vary depending on the industry. In specialized areas, additional knowledge is required to make the job varied and challenging.

For example, HVAC companies (sanitation, heating, air conditioning): In trade businesses such as HVAC companies, you not only coordinate office work, but also the scheduling of technicians. You are often involved in the service processes and have direct contact with customers to arrange appointments or clarify questions.

Real estate industry example: As a team assistant in a real estate company, you will be responsible for dealing with customer inquiries, managing property documents, coordinating appointments and viewings and communicating with owners and tenants. You will support the preparation of offers, the invoicing of services provided and the coordination of service providers. This role requires versatile administrative and customer-oriented skills and often a commercial education. Very good salary opportunities and a really exciting working environment await you here! A good example of this is Diligencia Facility Solutions GmbH in Ottobrunn.

Regardless of the industry, the requirements for a team assistant have changed in recent years. Companies are increasingly looking for all-rounders who are not only fit in the office, but can also adapt quickly to industry-specific circumstances. For this reason, the job of team assistant is becoming increasingly popular for career changers who have experience in a specific industry. A good cover letter for career changers can help you apply for such a position.

What does a team assistant earn?

The salary of a team assistant varies greatly depending on experience, region and industry. On average, the salary is between 3,320 and 4,180 euros gross per month, according to gehalt.de. In specialized industries or large companies, the salary can certainly exceed this. For more detailed information on salaries in specific sectors, you can also look on other platforms or find out about well-paid part-time jobs if you want to supplement your income.

• Entry level: approx. 3,170 euros gross/month
• Experienced team assistants: approx. 3,370 euros gross/month
• Specialized industries (e.g. real estate, financial sector): up to 3,960 euros gross/month and more

Source: gehalt.de

Salary ranges often also depend on the federal state, the size of the company and the specific role you take on as a team assistant.

Find jobs as a team assistant with WorkerHero

The requirements for a team assistant are varied, but with the right skills you can excel in this profession. If you are looking for a new challenge, WorkerHero is the ideal platform for you. Here you will find a variety of job offers in different industries and can find the job that perfectly matches your skills and interests.

Whether you're just starting out or already have experience as a team assistant, you'll find the right job to advance your career at WorkerHero. Check out WorkerHero today and discover the best team assistant job opportunities!

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